Bylaws Download PDF of Bylaws (47kb)
WHEREAS, The American Association of Petroleum Geologists has, since 1917, provided a structure dedicated to the establishment and maintenance of high professional standards for petroleum geologists and shall continue to provide such structure, and
WHEREAS, The membership of the Association has requested that the basic scientific objectives be protected and nurtured by professional activities:
IT IS, THEREFORE, prudent to establish a Division of Professional Affairs of the Association on the following premises:
Article I. Purposes
SECTION 1. To strengthen the professional status of petroleum geologists.
SECTION 2. To require high standards of competence among practicing petroleum geologists.
SECTION 3. To communicate the affairs of the Division and the profession to petroleum geologists.
SECTION 4. To communicate to the general public and to government agencies the Association’s constant concern to protect the public by restricting the practice of petroleum geology to those known to be qualified, and believed to be competent and reliable.
SECTION 5. To communicate to the general public and to governmental agencies pertinent information on legislative and administrative decisions affecting the regulation of petroleum resource exploration and development.
SECTION 6. To maintain and administer certification requirements through a Board of Certification.
SECTION 7. To encourage high professional standards in the training of geology majors in university departments.
All actions of the Division of Professional Affairs shall be subject to review and approval of the Executive Committee of the American Association of Petroleum Geologists.
Article II. Headquarters
The official headquarters of the Division of Professional Affairs of the American Association of Petroleum Geologists shall be located at 1444 South Boulder Avenue, Tulsa, Oklahoma, the same as the headquarters of the American Association of Petroleum Geologists.
Article III. Membership
Members of the Division of Professional Affairs (“DPA”) shall be those members of the Association who are certified by the Association as a Certified Member or as a Certified Member and Board Certified Member. There shall be three categories of certification at the Certified Member and the Board Certified Member levels: Petroleum Geologists, Petroleum Geophysicists, and Coal Geologists.
SECTION 1. The requirements for certification as a Certified Petroleum Geologist (Certified Member level) shall be:
SECTION 2. The requirements for certification as a Certified Petroleum Geophysicist (Certified Member level) shall be:
SECTION 3. The requirements for certification as a Certified Coal Geologist (Certified Member level) shall be:
SECTION 4. Applicants for Certified Petroleum Geologist, Certified Petroleum Geophysicist, and Certified Coal Geologist shall affirm their adherence to professional and ethical standards of the Code of Ethics of AAPG and shall provide three Sponsors who must be certified members of the Association having present knowledge of the applicant’s professional qualifications and ethics. In the extenuating circumstance that such Sponsors are not available to the applicant, the applicant may be sponsored by noncertified AAPG active members having training and experience equivalent to the requirements for certification at the Certified Member level. Sponsors’ endorsement shall be furnished in writing. An evaluation will be conducted by AAPG into the applicant’s personal integrity, responsibility, and professional ability and these Sponsors will be contacted by AAPG in its evaluation pursuant to the application for certification at the Certified Member level. (Sponsors shall not be employees or subordinates of the applicant.)
SECTION 5. The requirements for certification as a Board Certified Petroleum Geologist, a Board Certified Petroleum Geophysicist, or a Board Certified Coal Geologist shall be:
SECTION 6. The requirements for maintenance of certification at the Board Certified Member level shall be:
Article IV: Governance
SECTION 1. The Governance of the Division of Professional Affairs shall be managed by the DPA Council. The number of councilors to serve on such Council, the length of their term and their specific duties are set forth in Article V of these Bylaws.
SECTION 2. The DPA Council shall set the policy of the Division of Professional Affairs including an annual budget and the Executive Committee of the Division shall implement and execute such policies.
SECTION 3. The Administrative and Fiscal Year of the Division of Professional Affairs shall begin on the first day of July and end on the last day of the next June.
SECTION 4. In order to hold office or serve on any standing or special committee with the Division of Professional Affairs, a person must be a Member of the Division as set forth under Article III of these Bylaws.
Article V. Councilors
SECTION 1. The affairs and management of the Division of Professional Affairs are to be under the control of the DPA Council. The DPA Council shall consist of the following:
SECTION 2. The DPA Council shall have full power and authority to do all acts and perform all functions necessary to carry out the purposes for which the Division of Professional Affairs has been organized. It shall review and approve the President’s appointments to standing, special and ad hoc committees.
SECTION 3. The chairmen of all standing committees of the Division of Professional Affairs who are not elected members of the DPA Council shall be advisory, nonvoting members of the DPA Council, and they shall advise and assist the voting members of the DPA Council in the conduct of the affairs of the Division of Professional Affairs.
SECTION 4. The DPA Council shall serve as a functioning long-range planning body to review the Division’s activities. The DPA Council shall approve qualified candidates for Division officers as provided in these Bylaws and shall approve recipients for all honors and awards which the DPA Council may establish.
SECTION 5. The DPA Council shall meet twice each year; once during the Annual Meeting of the Association and a second time between Annual Meetings of the Association. Additional meetings may be held at the call of the President. A quorum shall consist of a simple majority of members. Robert’s Rules of Order shall apply at all meetings to the extent that such rules are practicable and not superseded by these Bylaws or by other procedures adopted by the DPA Council. Mail canvasses may be conducted when necessary for interim action when requested by the DPA Executive Committee. The Executive Committee of the Division shall have the authority to conduct the business of the DPA between Council Meetings. Interim and special meetings may be conducted by telephone conference call or other electronic means.
Article VI. Officers
SECTION 1. The officers of the Division shall be the President, Vice President, President-Elect, immediate Past President, Secretary, and Treasurer. . The officers of the Division shall constitute the Executive Committee of the Division. The officers shall have the following duties:
SECTION 2. The Executive Director of the American Association of Petroleum Geologists is designated Executive Director of the Division of Professional Affairs. The repository of all documents shall be at the headquarters under the physical custody of the Executive Director. Such documents shall include implementing, definitive guidelines, and procedures for the processing of all applications for certification.
SECTION 4. A vacancy occurring in the offices of Vice President, Secretary, or Treasurer shall be filled by the DPA Council. A vacancy in the office of President shall be filled by the Vice President.
A vacancy occurring in the office of President-Elect shall be filled by a mail ballot of the membership, through a special election called by the DPA Council. Two or more candidates shall be recommended and approved by the DPA Executive Committee and DPA Council. A printed ballot shall be mailed to all Division members as soon as practicable. Only marked ballots returned within thirty (30) days from the date of the mailing shall be counted.
SECTION 5. In the event that neither the President nor the Vice President are able to attend a meeting of the DPA Council, the President-Elect shall call the meeting to order and conduct the meeting.
Article VII. Certification
SECTION 1. There is hereby created a Board of Certification, which shall consist of the Chairman of the Board of Certification, who shall be appointed by the President of the Division from among the members of the Division for a term of three years and who shall be qualified to serve as such Chairman only so long as he or she remains a member of the Division during such term, and the other members described in the immediately succeeding sentence. The president of each technical division of the American Association of Petroleum Geologists which sponsors certification of Association members in a professional category shall appoint as members of the Board of Certification for each category sponsored by such division four (4) members of such division and of the Association certified in such category (or, if such certified members of such division and the Association are not available, then Association and division members qualified to be certified), such Board members serving three- (3-) year terms and (i) the three- (3-) year terms of the four (4) members of the Board appointed for each category shall be staggered so that the term of membership of no more than two (2) of such members shall be for the same three- (3-) year period, (ii) in the event of the vacancy in the position served by any of such four (4) members before the end of a member’s term, a replacement member shall be appointed to serve the unexpired term, and (iii) such members may serve successive terms as members.
SECTION 2. The members of the Board who are appointed by virtue of certification or qualification in a particular professional category (“Category Board Members”) shall review each application for certification in that particular professional category, making such evaluation as those Board members deem necessary, and shall approve or disapprove each applicant for certification in that particular professional category as determined by a majority vote of the Category Board Members. Certification of applicants so approved shall be subject to the approval of the president of the Division of Professional Affairs, the president of the technical division sponsoring certification in such professional category (if not the Division of Professional Affairs), and the Executive Director of the Association.
SECTION 5. The Executive Committee of the Division of Professional Affairs (i) shall from time to time set a fee to be paid annually by each certified member of the Association and (ii) may from time to time set an additional fee to be paid annually by each certified member of the Association for each second or more multiple certifications of such member in professional categories. Such fees shall be subject to the approval of the Executive Committee of the American Association of Petroleum Geologists which approval may be revoked at any time. Each certified member shall maintain membership in the technical division sponsoring certification in the professional category in which he or she is certified. Failure to pay such fee or to maintain such membership shall result in revocation of certification.
SECTION 6. A member certified at the Board Certified Member level in a particular professional category shall not refer to himself or herself as certified in that category at both the Certified Member level and the Board Certified Member level.
Article VIII. Committees
SECTION 1. Standing Committees. The DPA Council shall have the authority to establish and dissolve standing committees of the Division. In like manner, the charge to each standing committee may be modified. The membership of each standing committee should include at least one Council member.
SECTION 2. Appointments and Tenure. The President shall appoint and has the authority to remove all committee chairmen, vice-chairmen, and committee members, and shall fill vacancies whenever they occur, except where otherwise specified in these Bylaws. The DPA Council shall determine the number of members of each standing committee. The term of office of a member of a standing committee, unless otherwise provided in these Bylaws, shall be three (3) years beginning July 1. Appointments of chairmen and vice-chairmen shall be for one (1) year beginning July 1. Members of standing committees shall serve in rotating terms, one-third (1/3) of the members of each standing committee, unless otherwise provided, shall be appointed each year.
SECTION 3. LOCAL CERTIFICATION COMMITTEE. The President of the Division of Professional Affairs shall appoint two (2) or more Division members as defined under Article III of these Bylaws, or use a Certified Delegate, as a local Committee for each concentration of members and prospective applicants, whose functions shall be to make recommendations on applicants for certification in professional categories sponsored by the Division of Professional Affairs and handle other local business as the need requires. The Local Certification Committee, or the Certified Delegate, shall make such evaluations and submit such recommendations of the applicant’s qualifications as required by the Board of Certification.
SECTION 4. COMMITTEE ON GOVERNMENTAL AFFAIRS. There shall be a standing Committee on Governmental Affairs which shall consist of the Chairman appointed annually by the President, and at least five (5), but not more than twenty-five (25) members appointed annually by the Chairman with the approval of the President. Committee activities shall include, but not be limited to, governmental affairs that impact the profession of petroleum geology. The Committee shall inform the Executive Committee and DPA Council on matters of concern regarding State and Federal legislation and regulatory policy. Committee activities shall, when appropriate, keep the members of the Association informed on matters affecting petroleum exploration and development. Official position papers, policy statements and related action by the Committee shall be approved by the Division Executive Committee and the Executive Committee of the Association. Subsequent Committee activities, statements or testimony before legislative, regulatory or other governing bodies are authorized when in conformity with previously approved positions.
SECTION 5. COMMITTEE ON STATE REGISTRATION. There shall be a Committee on State Registration with a Chairman appointed annually by the President. The Chairman, with the approval of the President, may appoint members from the Division or Association to serve as committee members or secure such help from members of the Division or Association as may be necessary to carry out the duties of the Committee. The Committee shall monitor and report to the Executive Committee and the DPA Council on the status of registration or licensing of petroleum geologists at the State and Federal levels. The Committee shall coordinate with the Division President before taking action related to registration or licensing of petroleum geologists by government agencies.
SECTION 6. COMMITTEE ON CONTINUING EDUCATION. There shall be a standing Committee on Continuing Education which shall consist of the Chairman, appointed annually by the President, and at least four (4) members appointed annually by the Chairman with the approval of the President. Committee activities shall include supervising and monitoring all continuing education activities of the Division. The Committee is specifically charged with the duty of evaluating and recommending to DPA members those non-AAPG continuing education offerings that would be of value to DPA members. The Committee shall coordinate its activities with the Education Department of the AAPG.
SECTION 7. Bylaws Committee. There shall be a standing committee on Bylaws which shall consist of the Chairman, who shall be the President-Elect of the Divison, and at least three (3) members appointed by the President. Committee activity shall be to recommend Bylaw changes to the DPA Council.
SECTION 8. Nominating Committee: The nominating committee shall make recommendations to the DPA Council for officer nominations each year. The nominating committee shall consist of the three (3) latest past Presidents available and the current President. This committee shall advise nominees of their duties and obligations if elected to office in the DPA. The chairman shall be the immediate Past President.
SECTION 9. Awards Committee. The awards committee shall make recommendations to the DPA Council for the purpose of awards each year. The committee shall be composed of three members: 1) two of which are appointed for three year terms; and 2) the immediate Past President, who serves a one year term. The chairman shall be the immediate Past President.
SECTION 10. CONVENTIONS COMMITTEE.The function of the Committee on Conventions is to plan and coordinate the Annual Meeting and other authorized conventions, conferences, and symposia. The committee shall consist of at least three (3) members appointed by the President.
SECTION 11. SPECIAL COMMITTEES. The President of the Division may appoint special committees as may be necessary to conduct pertinent projects.
Article IX. Dues
A non-refundable application fee, and annual dues payable simultaneously with AAPG dues, shall be recommended by officers of the Division of Professional Affairs and approved by the DPA Council .
Article X. Association Bylaws
All provisions of the Bylaws of the American Association of Petroleum Geologists, and any Amendments thereto, are incorporated herein by reference and made a part of the Bylaws of the Division of Professional Affairs.
Article XI. Amendments
These Bylaws may be amended at any regular meeting of the DPA Council by a two-thirds vote of the quorum present providing the statement(s) of the proposed amendments was/were mailed to the Council members at least sixty days prior to the meeting date. Amendments will be effective upon concurrence of the Executive Committee of the Association.